BE IT RESOLVED, that the following actions be approved for the Eden Prairie Library Refurbishment project (CP 1001787):

• Approval of schematic design for the Eden Prairie Library Refurbishment project;
• Authorization to proceed with project design development and construction documents;
• Authorization to advertise and receive proposals;
• Authorization to proceed with a single contract to include general, mechanical and electrical construction;
• Authorization to use contracted service vendors and commodity contracts as necessary for portions of the work, furnishings and equipment; and

BE IT FURTHER RESOLVED, that the County Administrator be authorized to award contracts to the contractors offering the best value if the proposals are within the approved project budget; that the Chair of the Board be authorized to sign the contacts on behalf of the county after the performance and payment bonds have been properly executed; and that the Controller be authorized to disburse funds as directed; and

BE IT FURTHER RESOLVED, that Contract A188766 with MSR Architects for architectural and engineering services for the design development through construction administration phases of the Eden Prairie Library Refurbishment project (CP 1001787) for the period of May 1, 2018 through December 31, 2020 in an amount not to exceed $895,034 be approved; that the Chair of the Board be authorized to sign the contract on behalf of the county; and that the Controller be authorized to disburse funds as directed.

History:

The Eden Prairie Library is located at 565 Prairie Center Drive in Eden Prairie, MN. Built in 1987, the building was originally designed as a grocery store and was converted to a Hennepin County Library in 2004. The facility is a 53,900 gross square foot building, situated on a 4.4 acre site with surface parking for 185 vehicles.

The Eden Prairie Library Refurbishment project (CP 1001787) will improve asset infrastructure, renovate, and modernize approximately 41,000 useable square feet of the library, including public and staff functions, to improve efficiencies and better serve current and future library patrons. In 2017, Hennepin County Library conducted community and staff engagement, providing opportunities for input and participation to understand the needs for the library renovation.

A facility condition assessment was completed in 2017 to identify the infrastructure deficiencies as well as technology, energy and accessibility requirements of the library facility. This project will repair and preserve infrastructure, improve systems, and address building code and accessibility requirements.

The 2018-2022 Capital Improvement Program (CIP) approved a total project budget of $12,114,000 for the Eden Prairie Library Refurbishment. The budget reflects a 3% reduction based on the Board amendment to the CIP in December 2017. The project’s estimated construction cost averages $141/SF with a total estimated project cost averaging $226/SF.

Current Request:

Approval is requested for the Schematic Design and to authorize the County Administrator to award a contract to the contractor offering the best value if the proposals are within the proposed budgets. In addition, approval is requested for Contract A188766 with MSR Architects for architectural and engineering services for the design development through construction administration phases for the period of May 1, 2018 through December 31, 2020 in an amount not to exceed $895,034. MSR Architects were selected by the County’s Designer Selection Committee in the Fall of 2016.

Impact/Outcomes:
This project will improve the asset infrastructure, improve customer access to library services and staff, and improve overall staff efficiencies.

Asset infrastructure improvements will:

• Ensure long term integrity of the building systems and envelope

• Provide a code compliant facility

• New interior finishes, ergonomic furnishings and shelving to improve sightlines

• Improve security and access to technology

The renovation will support Hennepin County Library’s Strategic Plan which includes the following goals for building projects:

• Provide flexible spaces to respond to changing communities and demographics

• Configure spaces to reflect new and broader purposes

• Create library environment that are welcoming, safe and secure

The library will be closed during construction (Winter 2018 – Fall 2019)